Topic # Topic / Task Area Owners Status Comments
0 Determine method for planning and executing Summit All, next meeting Complete Will utilize backlog for work
  Do we need a PO   Complete  
  Meeting backups   Complete  
         
1 Speakers      
  Keynote for morning Robin, Pollyana Complete  
  Panel  Chris, Joe In progress Have names, still need titles vet USAA person
  Think Tank Facilitators   In progress Sponsor tie in and others
  Coordinate / confirm - dates, travel, agenda topics      
  Create Agenda Polyanna / Sanjeev Complete Still open question
  Determine Think Tank Topics Joe, Sanjeev, Pollyanna In progress  
  Bios for speakers Chris, Michelle In progress Send bios to Pollyanna - 
  Keynote for afternoon Robin In progress Ray - TM or MM from Gen 
2 Location Michele, Kim    
  Finalize list   Complete  
  Negotiate pricing   Complete  
  Sign contract   Inprogress Kim follow up w/ Betsy
         
3 Budget Tracking Barbara    
  Determine tool Pollyanna Complete  
  Find owner Barbara Complete  
  Track budget Barbara In progress  
  Determine registration fees All Complete $400 early bird, $500 beginning 09/17
         
4 Sponsorship Michele    
  Determine kits (G, S, B) Michele Complete Add additional level and lower think tank sessions to $1000.
  Candidates - CCPace, CapitalOne, U of R, Genworth, Apex, VCU Michele and Sanjeev In progress Michele sent out 1/2 doz. Pollyanna and Joe may have potential sponsorship
  Collect money      
         
5 Communication      
  Determine website needs (local, national) Ray, Mike V, Barbara (Kent), Kelly, Joe Complete Ray on local site, National is done, wiki for our group and yahoo 
  Determine what and where information will be posted (local, national, wiki, yahoo)   In progress Give Polyanna hotel confirmation to post.
  Determine who is maintaining what     Ray will put a link to APLN National Page from Local. Kim draft out local information
  Post Agenda Local Site      
  Registration Barbara (Kent) Complete Pollyana update site with reg fee 
  Hotel and directions      
         
6 Marketing / Advertising      
  Press Releases      
  Newspaper     Non profit sections - Richmond Times Dispatch wait a while
  Radio     NPR may do NFP but competition
  Agile website     Push on the web free spots, ISS.com
   Wiki (Joe      
  PMI Group     Ray is a liason and may be able to get it out there
  Universities     Barbara get to two fast track programs - VCU and UR (maybe Eric Palmer can help Kim to reach out to him)
  Create Artifacts for different media / areas Kim   Pollyanna send Kim a copy, Barbara and Kim look for press releases - Kristin can revise, edit
  Design Summit flyer for Agile 2007 Conference Pollyanna Complete Pollyanna having it designed and printed
  Get the flyers in the bag Pollyanna    
  Push conference out on sites    In Progress Yahoo - Pollyanna
APM group - Sanjeev
  Company communications Joe - wiki
Kim - Cap1		   Identify people to get the word out at their company - need others
7 Summit tokens      
  Determine need     Shirts, only
  Find options      
  Gain budget approval      
  Order      
  Receive      
  Shirts     Joe to check on Yahoo shirts, give to panel, committee and sell some
8 Travel      
  Links to local sites      
  Coordinate speaker travel needs      
         
9 Speakers      
  Contingency for no shows      
         
10 Supplies / Logistics Kim    
  Notices at the hotel for directing crowd flow      
  Need list of people to have passes      
  Name tags      
11 Audio / Visual Kim    


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